Job Opening -- Office Manager

Thu, 2019-12-12 16:09 -- Susan

POSITION:                           Office Manager and Accounting Clerk
REPORTS TO:                      Controller
FULL TIME:                          Non-Exempt
PAY RANGE:                       $17 to $19/hour  Benefits include health/dental/vacation time and retirement.

Send resume by Jan. 7 to deborah@aedc1.org; or mail to AEDC 707 K Street, Eureka, CA  95501

ABOUT AEDC

 

AEDC was created in 1978 by a group of Arcata business and community leaders to help grow the city’s economy through assistance to local businesses and homeowners.  The organization has expanded to provide loans and support to entrepreneurial, innovative business and community endeavors in Del Norte, Humboldt, Mendocino, Lake, Siskiyou and Trinity Counties, and is now centrally located in Eureka.   AEDC is a 501c3 non-profit organization and a Community Development Financial Institution (CDFI) dedicated to providing loans and programs that support local entrepreneurs and other community development projects throughout the region.

 

JOB DESCRIPTION

The Office Manager is responsible for maintaining the operations of a 6 person office, recording accounting information and supporting the Board of Directors. Activities include recording loan payments, maintaining accounts payable, supporting Board members with meeting documentation, answering phones,  giving initial information to inquiries, and maintaining office supplies and equipment.  The successful front office person has a varied set of skills, a warm personality, good communications, and a willingness to help people. At the same time, it’s someone who pays close attention to details, and finds satisfaction with providing accurate information. A successful office manager is passionate about the work of the organization and looks for opportunities to make the position their own.

RESPONSIBILITIES:

Record ACH loan payment information into accounting system - Abila MIP

Set up and process accounts payable on a weekly basis

Reconcile receivable transactions monthly

Maintain accounting files and prepare for audit process yearly

Support Controller providing information for audit

Answer phones and provide initial information to inquiries

Support staff with large mailings and communication coordination

Maintain client contact database

Maintain Board and committee information and meeting documentation

Provide support for Board election process and membership process

Maintain general office equipment working with consultants

Office supplies management

 

REQUIRED SKILLS

Friendly demeanor and willingness to help people

Understanding accounting processes

Attention to details and smooth operations

Ability to self-manage and problem-solve

Proficient in Microsoft products such as Excel and Word

 

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