POSITION: Office Manager and Accounting Clerk
REPORTS TO: Controller
FULL TIME: Non-Exempt
PAY RANGE: $17 to $19/hour Benefits include health/dental/vacation time and retirement.
Send resume by Jan. 7 to email@example.com; or mail to AEDC 707 K Street, Eureka, CA 95501
AEDC was created in 1978 by a group of Arcata business and community leaders to help grow the city’s economy through assistance to local businesses and homeowners. The organization has expanded to provide loans and support to entrepreneurial, innovative business and community endeavors in Del Norte, Humboldt, Mendocino, Lake, Siskiyou and Trinity Counties, and is now centrally located in Eureka. AEDC is a 501c3 non-profit organization and a Community Development Financial Institution (CDFI) dedicated to providing loans and programs that support local entrepreneurs and other community development projects throughout the region.
The Office Manager is responsible for maintaining the operations of a 6 person office, recording accounting information and supporting the Board of Directors. Activities include recording loan payments, maintaining accounts payable, supporting Board members with meeting documentation, answering phones, giving initial information to inquiries, and maintaining office supplies and equipment. The successful front office person has a varied set of skills, a warm personality, good communications, and a willingness to help people. At the same time, it’s someone who pays close attention to details, and finds satisfaction with providing accurate information. A successful office manager is passionate about the work of the organization and looks for opportunities to make the position their own.
Record ACH loan payment information into accounting system - Abila MIP
Set up and process accounts payable on a weekly basis
Reconcile receivable transactions monthly
Maintain accounting files and prepare for audit process yearly
Support Controller providing information for audit
Answer phones and provide initial information to inquiries
Support staff with large mailings and communication coordination
Maintain client contact database
Maintain Board and committee information and meeting documentation
Provide support for Board election process and membership process
Maintain general office equipment working with consultants
Office supplies management
Friendly demeanor and willingness to help people
Understanding accounting processes
Attention to details and smooth operations
Ability to self-manage and problem-solve
Proficient in Microsoft products such as Excel and Word